A Foundation Fund Account is an account established within the Baton Rouge Community College Foundation to manage charitable contributions designated for a specific purpose, program, or scholarship in support of the College’s mission.

Each fund is governed by donor intent, applicable policies, and relevant laws and regulations to ensure transparency and responsible stewardship.

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Fund Account Administration

Most Foundation accounts have two designated administrators who share responsibility for fiscal accountability, compliance with donor and grant restrictions, adherence to the fund’s purpose, and stewardship of Foundation resources. Use of funds is at the administrators’ discretion, subject to Foundation policies and any applicable restrictions.

Administrator Responsibilities

As a Fund Administrator, you are responsible for the overall management of the account, including:

• Developing and monitoring fund budgets, as needed.
• Ensuring sufficient funds are available before authorizing expenditures.
• Reviewing and approving disbursement requests in line with Foundation policies and procedures.
• Confirming that all expenditures align with donor intent and the fund’s stated purpose.
• Submitting expenditures for payment or reimbursement in a timely manner.

For more details, please refer to the Foundation’s Disbursement Request Policy.

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Submitting a Payment Request

Expenses payments are requested by submitting a Disbursement Request form.

Submission Guidelines

Please keep the following in mind when submitting a request:

• Submit requests promptly upon receiving an invoice or making a purchase for reimbursement.
• Include all necessary documentation to support the expense, such as an invoice or receipt.
• If payment is being made to individual or vendor for the first time, include the vendor’s W-9. (A W-9 is not required for reimbursements).